Terms and Conditions

Rental Agreement | Island Breeze Vacations | Marathon, Florida Keys

Rental Agreement for Island Breeze Vacations

Island Breeze Vacations, LLC a Florida limited liability company, is a property management company operated by JoAnne M. Grego and David N. Grego of Marathon, Florida. We either own or manage the properties listed on this website and have been in this business since 2003. It is our sincerest wish that you have a wonderful vacation and we are here to help make that happen. If you have any questions about the terms and conditions listed, please call for an explanation. Our professional affiliations are listed on our website: www.PremierKeys.com.

Terms, Conditions & Payments:
By "Submitting" this form, You (herein after referred to as Guest) are confirming that you have read and agreed to the rules and regulations listed below. Acknowledgement of your reservation will be provided upon receipt of a deposit of Twenty-five per cent (25%) of the total plus the cost of Travel Insurance, if purchased, and is payable by Visa, MasterCard or Discover Card. The balance is due 60 days prior to the arrival date and is payable by Debit Card, Credit Card, paper check, postal money order or bank draft. It is your responsibility to make sure your payment arrives on time (If your credit card is on file we will charge the balance due automatically). If the balance remains unpaid at 45 days, we reserve the right to cancel your reservation and put the unit back on the market. (See Cancellations & Substitutions below). Reservations closer than 60 days must be paid in full by credit card when the booking is made. Your reservation will be confirmed subject to verification of price, receipt of payment, submission and approval of your guest list and the understanding that you will adhere to the regulations of the terms herein and of Island Breeze Vacations (Hereinafter referred to as IBV).

To make this reservation, you must be at least Twenty-five (25) years of age and occupy the unit for the entire time of the reservation. We do not rent to groups of singles under 25 or those under Twenty-one (21) years of age without chaperones - ever. The maximum occupancy is listed on the website for each unit and is strictly enforced. We reserve the right to determine the number of children under Twenty-one (21) years of age that may accompany a parent or guardian. Guest may not assign or transfer this agreement.

All registered guests staying in the unit, and their ages, must be listed below. Outside guests are not permitted without approval. Local management will ask you to leave immediately with no refund if the reservation was made under false pretenses, you are underage or if there is evidence of outside, non-registered guests.

Please do not leave children under 18 alone in the unit.

Cancellations & Substitutions:
You may cancel without penalty within Twenty-four (24) hours of making your reservation. All cancellations must be made by email sent to [email protected]. Any cancellation request received Sixty-one (61) days or more prior to the arrival date on the reservation shall be eligible for a refund of any payments minus a One Hundred Fifty dollar ($150) cancellation fee.  Deposits and other payments made on a reservation become non-refundable Sixty (60) days prior to reservation arrival date. Any change or cancellation of reservation made Sixty (60) days or less prior to the scheduled arrival date will be subject to the loss of deposit and any advance payments. Changes that result in a shortened stay will not result in any prorating, refunds, or reduction in the rental rate. Late arrival or early departure does not warrant any refund or credit of rental rate. Despite our best efforts, some matters are beyond our control (for example; plumbing, electrical, air conditioning or sale of unit) and alternate accommodation may not be available. If this occurs, we reserve the right to substitute an equivalent property at our discretion. If similar accommodations cannot be found, a full refund will be given to the guest. If a similar location cannot be found, IBV shall not be held responsible for any consequential or secondary circumstances, including but not limited to relocation expenses or additional travel expenses or any other loss. IBV does not assume any liability for loss, damage or injury to any persons or their personal property. Neither does IBV accept liability for any inconvenience arising from any temporary defects or stoppage in supply of water, gas and electricity, outside construction noise, internet/cable, sea grass in the canal, the smell of sea grass, any cause of nature, insects of any kind, pool /hot tub malfunction including pool heat or plumbing. Nor will IBV accept liability for any loss or damage caused by weather conditions (this includes hurricanes). IF YOUR BOOKING DURING HURRICANE SEASON (BETWEEN JUNE 1 AND NOVEMBER 30): WE ADVISE YOU TO PURCHASE TRAVEL INSURANCE, to cover you in the event of  natural disasters, acts of God or other reasons beyond your control. This paragraph is not a substitute for Travel Insurance. (See next paragraph).

Travel Insurance:
We are pleased to offer the option of CSA Guest Protect Travel Insurance which covers trip cancellation, trip delay / interruption, rental car collision damage waiver, baggage delay, medical expense / emergency medical transportation, roadside assistance, concierge service, identity theft and more. The cost is a very reasonable 7.65% of your total booking and covers everyone on your guest list. We strongly recommend you purchase this valuable protection, which will reimburse you for pre-paid, non-refundable expenses due to certain unforeseeable circumstances. When making a reservation online, you have the option of selecting either Yes or No before the final amount is totaled. If you are traveling between June 1 and November 30 (Hurricane Season), or when there is a possibility of trip delay due to ice and snow or you and your family members could become ill, then insurance is highly recommended. In other words, don’t let your family travel uninsured. There will be no refund or credit for any reason other than those covered in “Cancellations & Substitutions”. For More Information Visit: www.vacationrentalinsurance.com/CSA330 Coverage Questions? Call (866) 999-4018. Please note that CSA Travel Insurance is available for United States residents only.

Property Protection Fee:
A Non-refundable Property Protection will be included in the total price for booking. This protection covers  Three Thousand dollars ($3,000.00) in accidental damages. Any such accidental damage must be reported at the time it occurs or as soon as possible before departure (This allows us to repair or replace damaged items before the next guest arrives). Willful damage is not covered. The coverage will take effect upon your arrival and terminate upon your departure. Damages that exceed the limit, are unreported and / or willful damages will be charged to your credit card. The guest agrees to be responsible for any damage caused by the guest’s party or visitors. The property is inventoried upon each guest’s departure. If you discover any deficiencies in the inventory or damage to the property, please inform IBV. Please note that this fee does not cover damage caused by your pet(s), which will be charged to your credit card.

Property:
All units are privately owned. The guest shall hold the owner and IBV harmless from all claims or causes of actions arising from the rental of the unit. The owner and IBV are not responsible for any of the guest’s items lost, missing or stolen.  The owner and IBV are not responsible for any of the guest’s items that are left behind.

Check-in:
Check-in time is after 3:00 p.m. (1500 hrs) AND in some cases after 4:00 p.m. (1600 hrs). Typically the Summer Season, Spring Break and Holiday Seasons will have a 4:00 p.m. (1600 hrs) check-in time. Please notify everyone in your party.  PLEASE DO NOT ARRIVE BEFORE YOUR ARRIVAL TIME.  Early arrival will result in a Fifty dollar ($50) fee. 
We understand that you’re excited to arrive but your early arrival effects our cleaning and maintenance staff.
Occasionally, an early check-in or a late check-out may be purchased for an extra fee of Fifty dollars ($50). It is only available if there is no one scheduled to occupy the home on the same day of your arrival or departure. Even if you buy an early arrival or late departure, it is not guaranteed and subject to change. In such a case, we will refund the payment but will not be responsible for consequential expenses or secondary circumstances incurred by you due to this cancellation.

Check-out:

Check-out time is by 10:00 a.m. (1000 hrs). Please be on time, as our housekeepers need time to get the property ready for the next guest. Guests checking out between 10:01 a.m. (1001 hrs) and 12:00 p.m. (1200 hrs) will be assessed 1/2-day’s rate. If you are leaving early, please notify our office.

  • Place all dirty dishes in the dishwasher and turn it on.
  • Return all furniture to original locations.
  • Please leave used towels in the bathrooms and please strip the beds. Check the instructions emailed to you for more details.
  • Tidy up pool area and make sure toys, coolers, etc. are put away.
  • Garbage must be bagged and taken to the cans. Trash days are posted for your information and convenience, please take the cans out on designated trash days to avoid piling up trash at the home and paying an additional fee. There should not be more than one bag of trash left on the premises upon your departure.  There is a Fifty dollar ($50) charge if we have to take it away.  DO NOT PUT TRASH IN THE RECYCLING BIN: THE TRASH PEOPLE WILL NOT TAKE IT AND WE WILL HAVE TO CHARGE YOU TO HAVE IT TAKEN AWAY.
  • Please ensure that there is no excessive cleaning required due to your visit. Please empty the fridge and wipe down shelves. Cleaning staff will gratefully enjoy any unopened food you leave behind.
  • Leave us a note about any repairs that need to be done if you have not already mentioned them.
  • Please double check that you have all of your belongings; especially check outlets for phone and camera chargers. There is a charge to return items left behind (we are not to be held responsible for lost items).
  • Please turn off all fans and lights.
  • Lock all doors and windows; check them as if it were your home.  If your vacation home has a lock box please return the key to the lockbox using your 4 or 5 digit code.

Weddings and Special Events:
Weddings are limited to private ceremonies attended only by the occupants of the property and pre-approved guests. No outside guests are allowed without preapproval.  Parking in the Marathon and Key Colony Beach areas is very limited.
Special Events, such as family reunions, must be pre-approved and are limited in scope to a few select properties. Please call our office for more information.
Failure to declare such a function may result in immediate eviction and forfeiture of all monies paid.

Lost and Found:
Items left in the unit are returned to our office and labeled with the date of departure and the house name. Due to privacy concerns, unless the item is of extreme importance (passport, plane tickets, etc.) we will not call you. There will be a charge to return items left behind. All items unclaimed after Thirty (30) days will be donated to charity.

Guests are responsible for all fines imposed for code violations.  City Rules are found in the Guest Book located in the property.

Pets:
Dogs are permitted in most but not all units so please inquire when booking. Some units have size and number restrictions. The following breeds are not allowed due to insurance liability: Pit Bulls (Also known as: American Pit Bull Terrier, American Staffordshire Terrier, American Bully, and Staffordshire Bull Terrier and American Bulldog), Rottweiler’s, Chows, Akitas, Wolf Hybrids, Staffordshire Terriers, Beaucerons, and Dobermans, plus any mix of these breeds or any dog with a history of biting. If any of these breeds are found in your unit or on the premises, you will be asked to vacate immediately with no refund of any payments. Cats are not permitted except by written permission in only Three (3) of our houses. There is a non-refundable pet fee, which varies from Fifty dollars ($50.00) to Two Hundred dollars ($200.00) depending on the size of the dog and the unit you have reserved. If a pet fee has not been paid, but there is evidence of an animal in the house, your credit card will be charged Two Hundred Fifty dollars ($250.00). If any dogs or cats are found in a non-pet friendly unit or on the premises, your credit card will be charged Two Hundred Fifty dollars ($250.00) AND you will be asked to vacate immediately with no refund of any payments.

Guest is responsible and liable for:

  • Any damage to any property or any item in any property caused by the pet; please crate your pet when you are not in the unit.
  • Any personal injuries to any person caused by the pet.
  • Removal of all pet waste.

We are compliant the Americans with Disabilities Act (ADA) as it applies to Service Dogs, who are trained to perform a service. Please note the ADA does not cover “Therapy Animals” or “Emotional Support Animals”, so please do not bring critters other than dogs (or cats with written permission) to our properties. This includes, but is not limited to: birds, reptiles, pigs, ducks and monkeys. If a pet other than a dog (or cat with written permission) is found in your unit or on the premises, you will be asked to vacate immediately with no refund of any payments. The pet fee does not cover removing pet waste so please stoop & scoop. There are biodegradable bags at all Beach Accesses for this purpose. Pets are not allowed in the pool. You must keep your pet on a Five (5) foot fixed leash and under control at all times. The owner of the house and IBV shall be held harmless from all claims or causes of actions arising from but not limited to damage or physical injury caused by the pet. You are responsible to have your pet up to date on all shots and vaccinations including but not limited to Rabies, Bordetella and tick and flea treatment. Please do not leave pets home alone if you are expecting a service technician, as they will not enter the premises.

Smoking:
Smoking is not permitted in any unit. If there is evidence of smoking in the house, your credit card will be charged Five Hundred dollars ($500.00) plus the cost to remove all evidence of smoking. (This typically involves dry-cleaning of window treatments and bedspreads, shampooing the upholstery and carpets, and changing the air filters). You will also be asked to vacate immediately with no refund of any payments. Please smoke outside and clean up all evidence of smoking. By signing this agreement, you authorize us to charge your credit card for expenses related to smoking in the home.

Boats, Vehicles and Structures:
It is understood that RV’s, boats, motor homes, trucks, motorcycles, trailers, etc. are not permitted without specific approval and possible extra charges. It is also understood that, at no time, are boats or vehicles to be used for accommodation or connected in any way to utilities of the main home. Some of the homes have docks that may or may not have power or water. All houses have limits for the number of parking spaces which are stated on the property listing and strictly enforced. No structures larger than an 8 foot by 8 foot canopy are to be erected without permission. If you are planning such a structure please fill in the question at the bottom of this contract.

Digital locks, Lock boxes & Remote Controls:
All of our properties have lock boxes or a keyless lock system. You will be issued a unique, time sensitive, 4 or 5 digit code to access the property for the duration and time frame of your reservation. A small number of homes have special Hurricane doors which will only accept keys. If so equipped, one key will be in a lock box on the property, typically by the front door. Please do not remove the key from the keypad as there will be a Ten dollar ($10.00) re-attachment fee. Leave the key in the lockbox if you are not in the house, in case one of our staff members has to enter for emergency repairs. Lost keys will be charged at the rate of One Hundred dollars ($100.00) per lock to cover the cost of re-keying.

In all cases, you will be provided with your check-in instructions, by email, Five to Seven (5-7) days prior to your arrival providing we have approved your guest list and have received final payment.  You will receive your lock code the day of check in as soon as your rental home is ready for your arrival or at the check-in time: whichever is sooner.

There will be a charge of One Hundred dollars ($100.00) for each lost Gate remote control.

There will be a charge of One Hundred dollars ($100.00) for each lost TV remote control.

Utilities, Services & Amenities:
Many, but not all, of our homes have local telephone service.  Not all of these homes have free long distance. All long distance calls should be made on your cell phone, calling card or on a pre-paid phone card. Calls or services, including but not limited to Pay-Per View, downloaded games or movies not billed to your own payment method will be charged to your credit card. Internet / Wi-Fi access is supplied free of charge but is not guaranteed for functionality or performance. In the event of any equipment malfunction, please call or text IBV, who will arrange to have the repair expedited as quickly as possible.  Our homes have basic cable and/or SMART TV’S Deluxe packages and some channels may or may not be available.  However, no rent refund, credit or compensation will be paid for any nonperformance of appliances or equipment, including but not limited to pool equipment, Cable TV, appliances and Internet / Wi-Fi access. Maid service is not included. If you would like additional cleaning services, this can be arranged, at your own expense. We give you starters of paper & soap products, i.e.: One (1) full roll of toilet paper for each toilet and one (1) roll of paper towels in the kitchen. Starter quantities of laundry detergent, dish soap, dishwasher soap and hand soap are also supplied. It is your responsibility to bring or purchase supplies as you need. We are happy to stock the home for you through one of our concierge add-ons. Please see our concierge service on our website.

Swimming Pools, Spas and Pool Areas:
Most pools are heated by an electric heat pump that is set at 84 degrees and is on approximately from 9 am and 6 pm between Christmas to Easter. IF you would like the pools to be heated at a temperature higher than 84 degrees you must inform IBV : additional fees may apply.  If the air is cold, the water temperature might not reach the set temperature. There is no guarantee as to the pool suitability or temperature. Use of the Swimming Pool is "at your own risk". All guests assume the risks of use and waive the right to file suit against the owner and / or IBV for any loss, damage, injury or liability that should occur. NO DIVING. The guest assumes all responsibility for themselves and anyone that they allow to be in the pool area. There is no lifeguard on duty.

Spa, Hot Tub and Jetted Spa’s:

A jetted spa is only the temperature of the swimming pool.  Several homes that may appear to have hot tubs really have jetted spas.  Please read the property descriptions thoroughly. 

  • An adult ABSOLUTELY MUST supervise children at all times. The tragedy of child drowning occurs every year in Florida and is a nightmare we all must work to avoid. Our pools are gated or caged but you as the parent or guardian play a critical role – on vacation just as at home.
  • Pets are forbidden in the pool and pool area.
  • No glass or breakable objects.
  • Area must be kept in a clean and proper order.
  • Please do not throw anything heavier than a pool noodle in the screened pool area as the screens tend to get damaged. This is considered “Willful” damage and is NOT covered by your Property Protection Fee.
  • Please ensure that young children wear swim diapers and not regular diapers.
  • No balloons poolside as they can cause expensive repairs that are not considered “accidental”.

Pools are serviced weekly. Please notify IBV immediately if there are any problems or concerns; there will be no rent refund if the pool or spa is closed due to any circumstance. The gates and pool cage doors are to be kept closed and secured at all times.

Lounge Chairs and Towels:
If you take lounge chairs and beach towels to the beach, please make sure they are all returned to the house each night. Replacement cost is One Hundred dollars ($100.00) per lounge chair and Twenty-Five dollars ($25.00) per towel.

Quiet Times:
IBV takes the enjoyment of our guests very seriously. Quiet times between 9:00 p.m. (2100 hrs) and 9:00 a.m. (0900 hrs) are mandated by the Bylaws of The City of Marathon and The City of Key Colony Beach. The noise ordnance must be respected. Please remember that noise carries very well close to water and that conversations are easily heard from balconies and pools. The neighbors have our emergency numbers and are asked to call us if there is a problem with our guests. If continued or excessive noise persists, please be advised that the Sheriff will be called, your tenancy will be terminated immediately (according to Florida Statue 509.141) and you will be billed for any damages. Your cooperation in helping us maintain friendly relationships with the neighbors is greatly appreciated. Please note that exterior speaker systems are not permitted during quiet time hours.

Cameras:

Some homes have security cameras.  Homes with cameras will have a posting to notify you that there are cameras on site.  In no event should there be any indoor cameras. If you find a camera indoors, please notify IBV immediately.

 

Canals and Sea Grass:

During certain times of the year, canals tend to fill up with sea grass.  IBV is not responsible for the removal of any sea grass, nor will you be refunded should your canal fill up with sea grass during your stay.

 

Construction:

IBV will do its best to inform you of known construction.  IBV will not be responsible nor will IBV refund you any money for the inconvenience of any construction that is occurring on roadways, utility easements, or surrounding properties.

 

Errors, Omissions and Changes:
Every effort is made by IBV to ensure that all information is as accurate and as complete as possible on every website that we maintain, but it is not guaranteed. IBV is not responsible for any inadvertent errors or omissions or for recent changes by an owner to their property. Policies, descriptions, conditions, rates and amenities listed are subject to change without notice. IBV is not responsible for any outside conditions, construction, neighboring homes or neighboring pets. IBV is not responsible for on-site ice makers, bait freezers, bicycles, kakas, paddle boards and/or other amenities.  These items may have been advertised as being available to you.  We make every effort to make sure that all properties are “as advertised” but some situations may arise that are out of our hands.

This Agreement constitutes the entire agreement between the parties and may not be changed orally, but only in writing. The laws of Florida govern this Agreement.

By submitting this Guest List, I certify that I have read and agree to the Terms and Conditions above.

Names of all persons who will be occupying the house during my stay:

Your email address:

  1. Name __________________________ Age ___________
  2. Name __________________________ Age ___________
  3. Name __________________________ Age ___________
  4. Name __________________________ Age ___________
  5. Name __________________________ Age ___________
  6. Name __________________________ Age ___________
  7. Name __________________________ Age ___________
  8. Name __________________________ Age ___________
  9. Name __________________________ Age ___________
  10. Name __________________________ Age ___________
  11. Name __________________________ Age ___________
  12. Name __________________________ Age ___________
  13. Name __________________________ Age ___________
  14. Name __________________________ Age ___________
  15. Name __________________________ Age ___________
  16. Name __________________________ Age ___________

Are you a smoker? Yes _____ No  ____

Are you bringing a dog? Yes _____ No _____ Please refer to the property weight & number restrictions (max 2 dogs per home).

Breed: ­­­­­­­________________ Weight:_________ Age: ______ Name: __________________

Breed: ­­­­­­­________________ Weight:_________ Age: ______ Name: __________________

Are you bringing an RV, boat, motor home, truck, motorcycle, trailer or erecting a structure larger than an 8ft. by 8 ft. canopy?  You may not in any circumstances use an RV or Boat as sleeping or living accommodations.

Yes _____ No _____  Please supply details: ___________________________________________

Will you need water or power at the boat dock?                                                                                       

Some properties but not all have 30amp or 50amp power for larger boats: Please specify if you need such accommodations (there will be an additional fee if extra power is requested).  Please note that not all docks will have shore power and may not be suitable for your vessel if such power is needed.

Are you coming for a wedding or Special Event? Yes _____  No _____

Please supply details:                                                                                                                                 

This is a true and accurate list of all guests, pets and vehicles that will be staying at this unit.

Outside visitors are not permitted without permission.

Parking is an issue with most of our Keys Homes.  Please be sure that all vehicles are parked on the property that you rented.  

AGREEMENT: **In placing a deposit to reserve any property with IBV, Guest certifies that he/she has read and agrees to all terms of this agreement, conditions and policies set forth within.  Each confirmation also includes all of these terms, conditions and policies.  To confirm your reservation, you must either e-sign, scan, or fax this executed agreement within 72 hours of receipt.

 

Guest Signature:                                                                                                                 Date:                

             

Guest Signature:                                                                                                                  Date:                

Please provide your credit card information below.  This must match the credit card used to pay for the reservation.

Name as it appears on card:                                                                                                                          

Last Four Digits:                              Exp. Date:                        CVN#